Add the event
Choose Event, Meeting, Task, Pick Up, or Return and set the dates and times.
Production calendar
Production Calendar
Plan meetings, tasks, pickups, returns, and other production events beside fittings, set dates, crew travel, days off, holidays, and the current shooting schedule.
Read the whole month, work through the week, or open one day by time. Each entry carries the department, people, place, and notes needed to understand the work.
SUNMONTUEWEDTHUFRISAT
9DAY OFF
1010:00 TECH SCOUTSET DRESS - DINER
118:20 TRAVEL IN - JORDAN2:00 MAYA FITTING
129:00 PRODUCTION MEETING
1311:00 PROP PICKUP
14SHOOT DAY 1CREW CALL 6:00
15SHOOT DAY 2COMPANY MOVE
The production at a glance
Put the date beside the work
The calendar gives prep dates a working home. Add the event, name the department, choose the people and place, then read it beside the dates already coming from the schedule, cast, sets, purchases, rentals, and crew travel.
Name the work
Add the name, description, department, production location, and participants.
Read the prep
Use month, week, or day view to see all-day, multi-day, and timed work.
Issue the page
Filter the dates and print a daily prep schedule or the calendar view on screen.
Calendar features
The calendar tools used during prep and production
Move from the broad production picture to the exact hour without losing the department, people, or source of the date.
Month view
Read the month with single-day and multi-day entries, shoot-day numbers, days off, holidays, department colors, event types, and times.
Week view
See seven days with a separate all-day area and an hourly grid for meetings, tasks, pickups, travel, and other timed work.
Day view
Open one day to read its all-day work, multi-day entries, and timed events against the full day.
Single and multi-day work
Keep a one-time appointment, an all-day task, or work that runs across several dates in the right part of the calendar.
Start and finish times
Set start and end times for timed work. Week and day views place the entry at its working time and show its duration.
Five entered event types
Add an Event, Meeting, Task, Pick Up, or Return so the calendar says what kind of work is on the date.
Production locations
Choose a saved location for the event, search the location list, or add a new production location from the event window.
Participants
Choose one or more people from the project's cast and crew list so the meeting or work date stays tied to those people.
Department assignment
Assign the entry to a production department. Department icons and colors make the calendar easier to read at a glance.
Names and descriptions
Give every entry a clear name and working description so the reason for the date is kept with it.
Production filters
Filter by type, one or more departments, and one or more cast or crew members.
Calendar search
Search event names, types, descriptions, locations, departments, and participant names.
Days off and holidays
Read recurring schedule days off and individual holidays against the prep and shooting dates.
Edit and delete
Open an entered calendar event to update it or remove it when plans change, subject to calendar edit access.
Prep schedule pages
Print a chosen date range as a daily schedule or print an overview of the month, week, or day currently shown.
Month, week, and day
Choose the amount of time you need to see
Month view is for the broad prep picture. Week view separates all-day work from timed work across seven days. Day view opens the hour-by-hour plan for one date. Selecting a date moves the calendar toward that day.
- Move backward or forward by month, year, week, or day.
- Read multi-day work across the dates it covers.
- Keep all-day entries above the hourly schedule.
- Place timed entries against the hour in week and day views.
- Keep overlapping events readable when times meet.
MON 10
TUE 11
WED 12
THU 13
FRI 14
8 AM
10 AM
12 PM
2 PM
4 PM
10 AM
12 PM
2 PM
4 PM
10:00-11:30TECH SCOUT
1:20-3:05TRAVEL IN
11:30-1:00SAFETY MEETING
9:00-10:00CAMERA PICKUP
11:00-12:00MAYA FITTING
EVENTMEETINGTASKPICK UPRETURN
STARTAug 12 - 9:00 AM
ENDAug 12 - 10:30 AM
NAMEProduction Meeting
LOCATIONProduction Office
DEPARTMENTProduction
PARTICIPANTSJordan Ellis, Sam Rivera, Rae Morgan + 4
Entered events
Keep the practical details with the date
An entered calendar event holds more than a title. Set the start and finish, describe the work, choose the location, assign the department, and select the people expected to be there.
- Event, Meeting, Task, Pick Up, and Return types.
- Start date and time, end date and time.
- Required event name and description.
- Saved production location or a newly added location.
- One department and any number of cast or crew participants.
Dates from the production
See work already dated in its department
Some calendar entries come from work recorded elsewhere. The calendar shows them in the production picture, while the date or time is changed in the section that owns the record.
- Shoot-day numbering from the current schedule.
- Upcoming cast fittings from talent dates.
- Set work dates recorded for story sets.
- Pickup and return times from production items.
- Flight and driving times from cast and crew trips.
Shoot Day 1Current shooting schedule
AUG 14Alex Chen - FittingCast fitting date
AUG 11Diner - DressSet working date
AUG 10-13Pick Up - Camera PackageProduction item
AUG 13Travel In - Jordan EllisCrew trip
AUG 11Connected dates are updated in the schedule, cast, set, item, or trip record they came from.
AUG 10Tech ScoutProduction
AUG 12Scout ReviewArt
Find the right dates
Cut the calendar down to the current conversation
The full calendar may carry every department. Filter it for a production meeting, department check-in, travel review, or one crew member's dates, then print that same selection if needed.
- Type filter for meetings, tasks, travel, or all entries.
- Choose more than one department.
- Choose more than one cast or crew member.
- Search names, types, descriptions, locations, departments, and participants.
- Active filters are named on the daily printout.
Prep schedule printouts
Print a date range or the calendar on screen
Prepare a daily schedule for a chosen run of dates, or make an overview of the month, week, or day currently shown. The printout follows the calendar filters already in use.
- Day-style prep schedule with a start and end date.
- Overview of the current month, week, or day view.
- Filtered events carried into the printout.
- Portrait page orientation.
- Letter, Legal, or A4 page size.
DAYPrep schedule by date rangeAug 10-Aug 15
OVERVIEWCalendar currently shownMonth, week, or day
Production calendar FAQ
Questions from prep
What kinds of events can I add?
Add an Event, Meeting, Task, Pick Up, or Return with dates, times, a description, location, department, and participants.
Does it show all-day and multi-day work?
Yes. All-day entries stay above the hourly grid, and multi-day work runs across the dates it covers.
What comes in from other production sections?
The calendar shows shoot days, upcoming cast fittings, set dates, production-item pickups and returns, and crew flight or driving dates.
Where do I change a connected date?
Change it in the original schedule, cast, set, production-item, or trip record. The calendar identifies connected entries as not editable there.
Can I look at just one department or person?
Yes. Filter by department or contact, combine those choices with event type, and use search to narrow the calendar further.
What can I print?
Print a daily prep schedule for a date range or an overview of the month, week, or day currently shown, on Letter, Legal, or A4 paper.
Know what is happening, where it happens, and who needs to be there.
Put prep events beside the dates already coming from the schedule, departments, cast, and crew travel.
Start Your Project