Add the event
Choose Event, Meeting, Task, Pick Up, or Return and set the dates and times.
Production calendar
Production Calendar
Schedule meetings, tasks, pickups, returns, and other production events beside fittings, set dates, crew travel, days off, holidays, and the current shooting schedule.
Read the whole month, work through the week, or open one day by time. Each entry carries the department, people, place, and notes needed.
SUNMONTUEWEDTHUFRISAT
9DAY OFF
1010:00 TECH SCOUTSET DRESS - DINER
118:20 TRAVEL IN - JORDAN2:00 MAYA FITTING
129:00 PRODUCTION MEETING
1311:00 PROP PICKUP
14SHOOT DAY 1CREW CALL 6:00
15SHOOT DAY 2COMPANY MOVE
The production at a glance
Build the production calendar
Put meetings, pickups, travel, fittings, and shoot days on the production calendar. Add the department, people, place, and notes needed for each event.
Name the event
Add the name, description, department, production location, and participants.
Get an overview
Use month, week, or day view to see all-day, multi-day, and timed work.
Distribute
Filter the dates and print a daily prep schedule or the calendar view on screen.
Calendar features
Read prep and shoot dates by month, week, or day
Check the full run of production dates, then open a day for exact times.
Month view
Show the month with single-day and multi-day entries, shoot-day numbers, days off, holidays, department colors, event types, and times.
Week view
See seven days with a separate all-day area and an hourly grid for meetings, tasks, pickups, travel, and other time sensitive work.
Day view
Open one day to read its all-day work, multi-day entries, and timed events.
Single and multi-day work
Keep a one-time appointment, an all-day task, or work that runs across several dates in the right part of the calendar.
Start and finish times
Set start and end times for timed work. Week and day views place the entry at its working time and show its duration.
Five entered event types
Add an Event, Meeting, Task, Pick Up, or Return so the calendar says what kind of work is on the date.
Production locations
Choose a saved location for the event, search the location list, or add a new production location from the event window.
Participants
Choose one or more people from the cast and crew list.
Department assignment
Assign the entry to a production department. Department icons and colors make the calendar easier to read at a glance.
Names and descriptions
Give every entry a clear name and working description.
Production filters
Filter by type, one or more departments, and one or more cast or crew members.
Calendar search
Search event names, types, descriptions, locations, departments, and participant names.
Days off and holidays
Read recurring schedule days off and individual holidays.
Edit and delete
Open an entered calendar event to update it or remove it when dates change.
Prep schedule pages
Print a chosen date range as a daily schedule or print an overview of the month, week, or day.
Month, week, and day
Choose the calendar view
Month view is for the broad prep picture. Week view separates all-day work from timed work across seven days. Day view opens the hour-by-hour events for one date.
- Move backward or forward by month, year, week, or day.
- Read multi-day work across the dates it covers.
- Keep all-day entries above the hourly schedule.
- Place timed entries against the hour in week and day views.
- Keep overlapping events readable when times overlap.
MON 10
TUE 11
WED 12
THU 13
FRI 14
8 AM
10 AM
12 PM
2 PM
4 PM
10 AM
12 PM
2 PM
4 PM
10:00-11:30TECH SCOUT
1:20-3:05TRAVEL IN
11:30-1:00SAFETY MEETING
9:00-10:00CAMERA PICKUP
11:00-12:00MAYA FITTING
EVENTMEETINGTASKPICK UPRETURN
STARTAug 12 - 9:00 AM
ENDAug 12 - 10:30 AM
NAMEProduction Meeting
LOCATIONProduction Office
DEPARTMENTProduction
PARTICIPANTSJordan Ellis, Sam Rivera, Rae Morgan + 4
Entered events
Build complete production events
An entered calendar event holds more than a title. Set the start and finish, describe the work, choose the location, assign the department, and select the people expected to be there.
- Event, Meeting, Task, Pick Up, and Return types.
- Start date and time, end date and time.
- Required event name and description.
- Saved production location or a newly added location.
- One department and any number of cast or crew participants.
Dates from the production
See every scheduled production item on the calendar
The production calendar brings scheduled work from across the show into one view. Shoot days, fittings, set work, pickups, returns, and travel appear automatically, while each department enters dates with the fitting, set, item, or trip they belong to.
- Shoot days and day numbers from the current shooting schedule.
- Cast fittings scheduled through the cast breakdown.
- Set construction, dressing, and strike dates.
- Equipment, wardrobe, prop, and vehicle pickup and return times.
- Cast and crew flights, drives, and production travel.
Shoot Day 1Current shooting schedule
AUG 14Alex Chen - FittingCast fitting date
AUG 11Diner - DressSet working date
AUG 10-13Pick Up - Camera PackageProduction item
AUG 13Travel In - Jordan EllisCrew trip
AUG 11Connected dates are updated in the schedule, cast, set, item, or trip record they came from.
Prep schedule printouts
Print production schedules and calendars
Print any date range as a production schedule, or create day, week, and month calendar printouts using the current calendar view and filters.
- Day-style prep schedule with a start and end date.
- Overview of the current month, week, or day view.
- Filtered events.
- Portrait page orientation.
- Letter, Legal, or A4 page size.
DAYPrep schedule by date rangeAug 10-Aug 15
OVERVIEWCalendar currently shownMonth, week, or day
Know what is happening, where it happens, and who needs to be there.
Schedule prep work alongside shoot days, department work, cast activities, and crew travel.
Schedule Production Dates