Contact details
Keep phone, email, pronouns, and notes where the production office can find them.
The production contact list
Cast & Crew
Know who is on the show, how to reach them, and when they are working.
Keep positions, contact details, start dates, day-out-of-days status, travel, dietary notes, start forms, deal memos, and walkie numbers with each person.
Production contacts
Keep the details the production office needs
Open a contact to make a call, check start status, book travel, count meals, or assign a walkie.
Department and position
List every position a crew member is covering and label the assignment when needed.
Start forms and dates
Keep union, start-form status, start and finish dates, and prep, shoot, and wrap counts.
Dietary notes
Give catering the dietary needs, allergies, restrictions, and notes for the crew.
Walkie assignment
Assign walkie numbers and keep check-out, swaps, and returns straight.
Deal memos and documents
Keep deal memos, start forms, certificates, and crew documents with the right contact.
Cast, Costume, and HMU
Keep the role, reps, guardians, measurements, and Costume, Hair, and Makeup details with the performer.
Find the right contact
Search and sort by name, position, or notes when someone needs an answer now.
Roster and Day-out-of-Days
Track Work, Hold, and Travel Days
Generate the Day Out of Days directly from the production schedule and keep every cast and crew member's work pattern up to date.
- Mark work (W), hold (H), and travel (TR) days.
- See work, hold, travel, and total day counts for every person.
- Track prep, start, finish, shoot, and wrap dates.
- Print Day Out of Days reports for cast, crew, or departments.
CAST / CREW12131415161718WHTR
Alex Chen — MayaWWHW310
Jordan Ellis — 1st ADTRWWWW401
Sam Rivera — Key GripWWWWW500
W — WORKH — HOLDTR — TRAVEL
Jordan EllisTRIP 01
LAX to ABQ — SWA 214Aug 11, 8:20 AM — Seat 7A
CONF. K4LM2PSunport Rental CarPickup Aug 11 — Mid-size SUV
CONF. 80641Hotel ChacoAug 11–22 — King room
11 NIGHTSCrew travel
Keep the whole trip in one itinerary
When someone asks where a crew member lands, who is picking them up, or where they are staying.
- Keep flights, seats, layovers, times, and confirmation numbers.
- Add drivers, rental cars, pickup, and drop-off details.
- Keep hotels, housing, room details, addresses, and check-in dates.
- Track the cost and print or email the traveler’s itinerary.
Crew invitations and permissions
Control Who Can View and Edit Each Department
Assign permissions for every department so crew members can view or update only the part of the production they are responsible for.
- Choose view, edit, or no access for each department area.
- Send, resend, update, or cancel a crew invitation.
- Limit sensitive contact details to the people allowed to see them.
ACCESSCREWSCHEDULECALL SHEETART
Jordan EllisEDITEDITEDIT—
Rae MorganVIEWVIEWVIEW—
Chris BellVIEWVIEW—EDIT
Sensitive details: production office only
Crew ListPositions and contacts
Dietary NeedsCatering counts and notes
Walkie ListAssignments and returns
Travel ItineraryFlights, cars, and rooms
Day-out-of-DaysWork, hold, and travel
Email PDFSend the working copy
Crew lists and reports
Print the crew list, day-out-of-days, or department list
The office needs phone numbers. Catering needs the food count. Transportation needs the itineraries. Give each department the copy it needs.
- Choose the people and columns that belong on the page.
- Print crew, dietary, walkie, travel, or Day-out-of-Days lists.
- Print the PDF or email the finished copy.
Create a cast & crew list. Use it throughout prep and the shoot.
Cast and crew details feed call sheets, Day Out of Days, production reports, travel, walkies, dietary lists, and the rest of your production paperwork.
Make a Cast & Crew List