Call sheets for ADs and producers

Call Sheets

Select tomorrow’s shoot day. The scenes, page count, cast, sets, and locations come over from the stripboard. Set the calls, check the moves, and issue the PDF.

No blank call-sheet template. No retyping the shooting schedule.

Prepare a Call Sheet
MoviePrepper call sheet screen showing a call sheet preview

From locked board to issued call

Build tomorrow’s call in four passes

01

Pull the info

Select the shoot day and bring in its scenes, cast, sets, locations, and page count.

02

Set the call times

Set general crew call, cast movement, background, stand-ins, and individual crew calls.

03

Check

Confirm scene order, parking, base camp, hospital, weather, meals, and department notes.

04

Distribute

Choose the revision color, attach sides, send the PDF, and check confirmations.

Top of the call sheet

Put the day’s essentials where the crew expects them

General calls

Set general crew call, breakfast, shooting call, and lunch in 12-hour or 24-hour time.

Special instructions

Place the most important safety, wardrobe, weather, or access note at the top of the call.

Weather and daylight

Show high, low, sunrise, sunset, wind, and precipitation.

Revision color

Issue prelim, white, blue, pink, and later revisions with the color printed on the call sheet.

Production header

Show the company, production title, logo, shoot date, shoot day number, and key personnel.

Tomorrow’s work

List the following shoot day’s scenes and locations at the end of the call sheet.

Shooting order

Match the call sheet to the day’s work

Start with the scheduled scenes, then make the call-sheet order match the AD team’s shooting order.

  • Reorder or remove the day’s scenes.
  • Add a pickup strip or production banner.
  • Show scene number, slugline, page count, set, one-liner, script day, cast IDs, and notes.
  • Select the cast, background, and department elements working in each scene.
  • Carry the total page count at the end of the scene section.
TIMESCPGSSET & DESCRIPTIONCAST
7:00313/8

BUS TERMINALAva arrives before dawn.

1, 3
8:15321 2/8

WAITING AREAThe driver spots the red coat.

1, 3, 6
10:30335/8

PLATFORMAva boards as police arrive.

1, 8
TOTAL PAGES2 2/8
L1 · OLD BUS TERMINALDowntown Unit
LOCATION901 Alameda Street
Los Angeles, CAEnter through north gate.
PARKINGSouth Crew Lot
820 Alameda StreetShuttle begins 5:15 AM.
HOSPITALCounty Medical Center
1200 State StreetEmergency entrance on Mission.
BASE CAMPWarehouse Lot B
845 Alameda StreetHMU and wardrobe trailers.

Reporting points

Give the crew the right place to report

List set, crew parking, base camp, and the nearest hospital separately. Add the arrival note beside the address it belongs to.

  • Add gate, shuttle, truck, parking, and access instructions.
  • Show only the addresses the company needs.
  • Use the shooting-location city for the forecast.
  • Keep each company move clear.

Cast, background, and crew

Call each person for the day

Build the cast and background sections from the scheduled scenes. Organize crew by department and adjust individual calls when they differ from general crew call.

Cast

Set status, pickup, HMU, wardrobe, on-set, and lose-at times, plus cast instructions.

Stand-ins and background

List stand-ins and background with quantity, description, call, and on-set time.

Crew

Group the company by department and position, then set individual leave and call times where needed.

Department notes

List the scene elements working by department and add the note the department needs for the day.

Meals

Set meal counts, ready times, and dietary totals for catering.

Walkies

Print the channel assignments for production and each department.

Issue and confirm

Send the call sheet with the sides

Select the cast and crew, attach the sides and other files, and issue the call-sheet as PDF.

  • Send to the full company or only selected people.
  • Attach the saved sides and additional files.
  • Resend to one person when needed.
  • See sent, viewed, and confirmed status.
  • Print Letter, Legal, or A4 when production needs paper call sheets.
42 Available38 Selected34 Viewed30 Confirmed
RECIPIENTCALLSTATUS
Maya Chen 1st AD5:45 AMConfirmed
Jon Bell Key Grip6:00 AMViewed
Elena Ruiz Cast · Ava7:15 AMSent

Build tomorrow’s call sheet.

Set the call times. Check the locations. Attach the sides. Issue the PDF.

Prepare a Call Sheet